Comment configurer l’avis¶

OpenEduCat fournit une aide pour améliorer le système utilisateur global en fournissant des options pour envoyer un avis ou une circulaire à différents groupes ou sections de personnes.

Étapes de configuration pour le groupe¶

Groupe d’étudiants¶

Go to Notice Board ‣ Configuration ‣ Groups. Click on New to create a new Group.

Détails du groupe¶

L’administrateur et les facultés peuvent créer un groupe pour les avis et les circulaires.

Groupe d’étudiants¶

Nom : - Définissez le nom du groupe.
Par cours et lot : - Si ce booléen est défini, vous pouvez sélectionner les cours et leurs lots pour ajouter tous les étudiants des lots sélectionnés pour le groupe.

Étudiants sélectionnés : - Si ce booléen est défini, vous pouvez sélectionner des étudiants particuliers à ajouter au groupe.

Par cours et lot : - Si ce booléen est défini, vous pouvez sélectionner les cours et leurs lots pour ajouter tous les parents d’étudiants des lots sélectionnés pour le groupe.
Parents sélectionnés : - Si ce booléen est défini, vous pouvez sélectionner des parents particuliers à ajouter au groupe.

It’s same as Students Group Creation.

Groupe de professeurs¶

Toutes les facultés : - Si ce booléen est défini, vous pouvez ajouter toutes les facultés de l’institut du groupe.
Facultés sélectionnées : - Si ce booléen est défini, vous pouvez sélectionner des facultés particulières à ajouter au groupe.

Configuration steps for Circular Type¶

Circular Types let you classify circulars, for example Administrative, Examination or Holiday, so that they can be grouped and searched later.

Go to Notice Board ‣ Configuration ‣ Circular Types. Click on New to create a new Circular Type.

Details of Circular Type¶

Name :- Set the name for the circular type. Required, and it must be unique within the company.
Code :- Set a short unique code for the circular type. Required, and it must also be unique within the company.

Creating and editing circular types requires the Notice Board / Manager access group.

Étapes de configuration pour l’avis¶

Go to Notice Board ‣ My Notice ‣ Notices. Click on New to create a new Notice.

Détails de l’avis¶

L’administrateur et les facultés peuvent créer et publier des avis.

Notice Number :- It’s auto generated field for Notice Sequence.
Nom : - Définissez le nom de l’avis.
Objet : - Définir le sujet de l’avis.
Created By :- It’s auto generated field. It shows who create this notice.
Created Date :- It’s also auto generated field. It takes current date, when Notice Creates.
Group / Groups :- Select group of people for send Notice. Use Groups to address several groups with the same notice.
Start From :- Select date of Starting that Notice -> date of Ending that Notice. The start date is required, the end date is optional.
Academic Year :- Select Academic year. Academic Term :- Select Academic Term. Both are required.
Priority :- Creator can give priority to show that notice on Top at Student’s and Parent’s Side. The available values are Low, Normal and High, and a new notice starts at Low.
Description :- Write description about Notice. Required.

Status of a Notice¶

A notice moves through the following statuses, shown on the status bar at the top of the form :-

Draft :- The notice has been created but is not circulating yet.
In Progress :- The notice is being prepared and is not visible to the audience yet.
Published :- The notice is visible to the students, parents and faculties of the selected groups.
Unpublished :- The notice has been withdrawn from the audience.
Canceled :- The notice has been abandoned.

Flux de travail de notification¶

L’administrateur et les facultés peuvent publier un avis.

En cours¶

Cliquez sur le bouton En cours pour mettre l’avis en cours. Cela fait passer l’état de la notification de Brouillon à En cours.

Publier¶

Cliquez sur le bouton Publier pour publier l’avis. Cela fait passer l’état de la notification de En cours à Publier. Les étudiants, les parents ou les professeurs ne peuvent voir que les avis qui sont à l’état Publier.

Envoyer un e-mail¶

Admin and Faculty can send an Email to inform the People of the Selected Group once the Notice is in the Published state. The email is not sent from the form header — it is sent from the list :-

Open Notice Board ‣ My Notice ‣ Notices and use the Email button, shown as an envelope at the end of each row. The button only appears for notices that are Published.
To write to several notices at once, tick them in the list and use Send Email from the Action menu.
Send Email is also available in the Action menu while a notice is open in form view.

The email composer opens pre-filled with the notice template. Complete it and click on Send.

Annuler la publication¶

Cliquez sur le bouton Annuler la publication pour annuler la publication de l’avis. Cela change l’état de la notification de Publié à Non publié. Les étudiants, les parents ou les professeurs ne peuvent voir que les avis qui sont à l’état Publier.

Cancel¶

Click on Cancel button to abandon a Notice that is still In Progress. This changes the state of notice from In Progress to Canceled, and the notice is never shown to the audience.

Mark as Draft¶

Click on Mark as Draft button to bring a Canceled Notice back to the Draft state, so that it can be corrected and published later.

Circulaire¶

A Circular works in the same way as a Notice, but it is meant for official communications and can additionally be classified by Circular Type.

Go to Notice Board ‣ My Circular ‣ Circulars. Click on New to create a new Circular.

Details of Circular¶

Circular Number :- It’s auto generated field for Circular Sequence.
Name :- Set the name for the Circular. Required.
Subject :- Set subject for the circular. Required.
Created By :- It’s auto generated field. It shows who create this circular.
Created Date :- It’s also auto generated field. It takes current date, when Circular Creates.
Group / Groups :- Select group of people for send Circular. Use Groups to address several groups with the same circular.
Start Date :- Select date of Starting that Circular. Required. End Date is optional.
Academic Year :- Select Academic year. Academic Term :- Select Academic Term. Both are required.
Priority :- Creator can give priority to show that circular on Top at Student’s and Parent’s Side. The available values are Low, Normal and High, and a new circular starts at Low.
Circular Type :- Select the type of the circular, from the types configured under Notice Board ‣ Configuration ‣ Circular Types.
Description :- Write description about Circular. Required.

Workflow of Circular¶

A circular uses exactly the same statuses and buttons as a notice :- Draft, In Progress, Published, Unpublished and Canceled.

In Progress :- Moves the circular from Draft to In Progress.
Publish :- Moves the circular from In Progress to Published. Students, Parents and Faculty only see circulars that are Published.
Cancel :- Moves the circular from In Progress to Canceled.
Unpublish :- Withdraws a Published circular.
Mark as Draft :- Returns a Canceled circular to Draft.

Email is sent the same way as for a notice — with the Email envelope button on each Published row of Notice Board ‣ My Circular ‣ Circulars, or with Send Email from the Action menu.

Permissions¶

The Notice Board application uses two access groups :-

Notice Board / User :- Can create, publish and email Notices and Circulars.
Notice Board / Manager :- In addition, can configure Groups and Circular Types.

A Notice Board user does not see every record. A notice or circular is visible to them only if they created it themselves, or if they are one of the faculties included in one of its groups. Users with Access Rights administration privileges see all notices and circulars.