Registre de présence

OpenEduCat provides a comprehensive Attendance management facility for educational institutes. Attendance registers are created for specific courses, batches, subjects, or sections to structure daily and session-based tracking.

To manage attendance registers, navigate to Class Attendances ‣ Attendance ‣ Registers.

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Détails du formulaire de registre de présence

  • Nom : - Définissez ici le nom du registre de présence.

  • Code : - Définissez ici le code du registre de présence.

  • Cours : - Sélectionnez le cours pour lequel le registre de présence est créé.

  • Lot : - Sélectionnez le lot pour lequel la liste de présence est créée.

  • Sujet :- Sélectionnez le sujet pour lequel le registre de présence est créé.

  • Section : - Si vous souhaitez créer un registre de présence basé sur une section, sélectionnez la section particulière en fonction du cours, du lot et du sujet sélectionnés.

  • Academic Plan :- Select the approved academic plan of the register. The field is displayed, and is mandatory, when the Academic Plan feature is enabled in Settings ‣ OpenEduCat ‣ SIS. Only the academic plans that contain the selected course and that are already approved can be selected.

  • Création automatique : - Création automatique d’une feuille de présence.

  • Auto create sheet duration :- Auto create a sheet daily, weekly or monthly. The field appears, and becomes mandatory, once Auto Create is ticked.

  • Créer automatiquement si la session : - Créer automatiquement une feuille si la session est créée.

  • Company :- Company the register belongs to. The field is only displayed when several companies are managed, and each user only sees the registers of the companies that are allowed for their account.

Note

The Auto Create options are executed by scheduled actions that run in the background :- Attendance Sheet: Daily, Attendance Sheet: Weekly, Attendance Sheet: Monthly and Attendance Sheet If Session: Daily. Each of them creates the attendance sheets of the registers that match the selected duration. An administrator can review or deactivate them from Settings ‣ Technical ‣ Automation ‣ Scheduled Actions.

Subject Wise and Generic Attendance

The way attendance is collected in the whole application is defined once in Class Attendances ‣ Configuration ‣ Settings, with the Attendance option :-

  • Subject Wise :- Attendance is collected during a particular session, for one subject. The Subject becomes mandatory on the attendance register, and the Session is requested on the attendance sheet.

  • Generic :- Attendance is collected once for the whole day by one responsible faculty. The Subject is not requested, and the attendance sheet asks for the Batch and the Faculty instead of the session.

The option applies to the registers and to the attendance sheets that are created afterwards.

Attendance Register Dashboard

The Registers menu opens in a Kanban dashboard where every register is displayed as a card together with the number of attendance sheets that were created for it.

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  • Click on the Attendance Sheets counter to open the sheets of that register. The list opens on the sheets of the current day, remove the Today filter of the search bar to display all of them.

  • Use the ⋮ menu of a card to set a colour on it or to open its settings.

  • Use the view switcher on the top right of the screen to move between the Kanban dashboard, the list and the form view.