Attendance Register

OpenEduCat provides a comprehensive Attendance management facility for educational institutes. Attendance registers are created for specific courses, batches, subjects, or sections to structure daily and session-based tracking.

To manage attendance registers, navigate to Class Attendances ‣ Attendance ‣ Registers.

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Details of Attendance Register Form

  • Name :- Set name of the attendance register here.

  • Code :- Set code of the attendance register here.

  • Course :- Select course for which the attendance register is created.

  • Batch :- Select batch for which the attendance register is created.

  • Subject :- Select subject for which the attendance register is created.

  • Section :- If you want to create attendance register based on section select the particular section based on select course, batch and subject.

  • Academic Plan :- Select the approved academic plan of the register. The field is displayed, and is mandatory, when the Academic Plan feature is enabled in Settings ‣ OpenEduCat ‣ SIS. Only the academic plans that contain the selected course and that are already approved can be selected.

  • Auto Create :- Auto Create a attendance sheet.

  • Auto create sheet duration :- Auto create a sheet daily, weekly or monthly. The field appears, and becomes mandatory, once Auto Create is ticked.

  • Auto Create If Session :- Auto create a sheet if session is created.

  • Company :- Company the register belongs to. The field is only displayed when several companies are managed, and each user only sees the registers of the companies that are allowed for their account.

Note

The Auto Create options are executed by scheduled actions that run in the background :- Attendance Sheet: Daily, Attendance Sheet: Weekly, Attendance Sheet: Monthly and Attendance Sheet If Session: Daily. Each of them creates the attendance sheets of the registers that match the selected duration. An administrator can review or deactivate them from Settings ‣ Technical ‣ Automation ‣ Scheduled Actions.

Subject Wise and Generic Attendance

The way attendance is collected in the whole application is defined once in Class Attendances ‣ Configuration ‣ Settings, with the Attendance option :-

  • Subject Wise :- Attendance is collected during a particular session, for one subject. The Subject becomes mandatory on the attendance register, and the Session is requested on the attendance sheet.

  • Generic :- Attendance is collected once for the whole day by one responsible faculty. The Subject is not requested, and the attendance sheet asks for the Batch and the Faculty instead of the session.

The option applies to the registers and to the attendance sheets that are created afterwards.

Attendance Register Dashboard

The Registers menu opens in a Kanban dashboard where every register is displayed as a card together with the number of attendance sheets that were created for it.

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  • Click on the Attendance Sheets counter to open the sheets of that register. The list opens on the sheets of the current day, remove the Today filter of the search bar to display all of them.

  • Use the ⋮ menu of a card to set a colour on it or to open its settings.

  • Use the view switcher on the top right of the screen to move between the Kanban dashboard, the list and the form view.