LMS Admission Integration

The OpenEduCat LMS Admission module bridges the Admission workflow with the LMS (eLearning) module. When a student is enrolled through the standard admissions process, the module can automatically create an LMS Course Enrollment record, giving the student immediate access to the linked online course.

This module adds configuration options to the SIS Course form and extends the Admission enrollment workflow.

End-to-End User Workflow

Step 1: Configure Course for Auto-Enrollment

Go to SIS ‣ Configuration ‣ Courses and select a course (e.g., BA-PY-Semester-1).

  1. Enable the Enroll User checkbox on the course form.

  2. Ensure the course is linked to an LMS course via the Create Online Course header button (or LMS Course smart button).

/19.0/_images/lms_admission_step1_course_config.png

Step 2: Admit and Enroll a Student

Go to Admissions ‣ Admissions ‣ Applications and open an applicant record (e.g., Ruby N Johnson).

  1. Move the application through the standard workflow stages (Draft --> Confirmed).

  2. Click the Enroll button to finalize the student admission.

/19.0/_images/lms_admission_step2_admission_enroll.png

Step 3: Verification of Automatic LMS Course Enrollment

When the student is enrolled in Admission, the system automatically checks if is_enroll_user is enabled on the course. If enabled, it creates an active LMS Course Enrollment record for the student.

Go to LMS ‣ Course Participation (or LMS ‣ Enrollments).

The newly admitted student (Ruby N Johnson) is automatically listed as an active enrolled user for the course (BA-PY-Semester-1) with status In Progress.

/19.0/_images/lms_admission_step3_enrolled_user.png

Configuration & Field Reference

LMS Admission Fields on SIS Course Form

Field / Action

Description

Enroll User (is_enroll_user)

When checked, students admitted to this course are automatically enrolled in the linked LMS online course upon approval/enrollment.

Create Online Course

Header action button (one-time action per course) that creates the linked LMS online course.

LMS Course

Stat/Smart button displaying the linked LMS course details once activated.

LMS Courses List View Options

When openeducat_lms_admission is installed, two optional columns are available on the LMS Courses list view (LMS ‣ Dashboard in list mode):

  • Online Course Created — Shows whether the SIS-LMS link has been created for this course.

  • Enroll User — Shows whether admitted students are auto-enrolled.